Project Operations and Logistics Assistant

Rio de Janeiro North/South America Apply before: 2023-04-11


Do you have the experience and talent for developing operational and logistics solutions for complex projects in the Offshore Oil and Gas industry?

Then this is a great opportunity for you.

Maersk Supply Service is offering an exciting journey and career growth opportunity to establish and develop our operations and project support in Latin America – primarily Brazil.  It is a unique opportunity to join Maersk Supply Service on a path towards becoming a leading solutions provider for our clients in the Oil and Gas sector in Latin America.

“You will have an essential role in supporting Project operations, actively taking part in vessel preparations, monitoring vessel and equipment readiness, and ensuring suitability for the proposed activities. You will collaborate closely with a wide range of teams in Maersk Supply Service on the execution of projects and will be encouraged to make full use of your ability to come up with solutions, take the lead on resolving operational issues and make hard decisions. You will be a core member to ensure the excellence of the service provided to our clients.” says Juliana Fernandes – Project Operations and Logistics Manager.

We offer:

You will join Maersk Supply Service at the office in Rio de Janeiro. Here, you will be given the opportunity to take responsibility for your own tasks, and you will work with equally industrious colleagues who make a difference to MSS. You will acquire a large network of stakeholders and interested parties and be part of an innovative environment which offers great opportunities for personal and professional development.

To support you in unfolding your potential, MSS ensures a possibility of continuous professional and personal development in a dynamic and high performing team. In this role you will be exposed to a wide and challenging range of business matters through regular engagement with stakeholders.

As a performance-oriented company, we strive to always recruit the best person for the job – regardless of gender, age, nationality, sexual orientation, or religious beliefs. We are proud of our diversity and see it as a genuine source of strength.

Key responsibilities:

As our new Project Operations and Logistics Assistant for Maersk Supply Service, you will support the continued development of Maersk Supply Service Latin America into a Solutions company. Your primary responsibility will be to control that Project materials are properly handled and documented, while assists the team to deliver the Project within schedule. You will report to the Project Operations and Logistics Manager and will play a key role in ensuring the Project Logistics base receive, stores, embark and disembark Project materials in a safe and efficient manner, making sure, together with the team members, vessels have all Project equipment and supplies necessary for offshore execution. You will also follow preparations for operations offshore, helping your Manager to monitor that operations are carried out smoothly and within MSS standards. You will be your Manager’s eyes and hands on different sites.

The role also includes:

  • Maintain equipment inventory for different Projects up to date.
  • Checkas that materials are received as per Purchase Order and communicate any discrepancies.
  • Control materials certificates and expire dates.
  • Takes active part and gives input to HSE supervisors during Project planning and HIRA.
  • Follow up with Procurement and Engineering receipt date of Project materials prior to Mob dates.
  • Collaborate with client in a proficient manner during meetings.
  • Request access on Port for Project personnel and Project third parties whenever applicable.
  • Assists with Control of Project related paperwork, hereunder control of receipt for received items at the base.
  • Issue Daily reports for logistics base.
  • Interface with transport companies and ensure timely arrival, proper documentation and permits.
  • Record timings, movements etc. according to procedures for all Logistic base movements and activities.
  • Coordinate people visiting the logistics base.
  • In the absence of the Project Logistics and Operations Manager, interfaces between various stakeholders, Logistics Base, Port, Vessels, authorities.
  • Ensure that Minutes of Meeting of daily operations planning with Port is properly documented and that all minutes are duly followed up, actioned and recorded.
  • Coordinate with port for proper planning of vessels port operations and interface with external parties, subcontractors, authorities during and prior Port stay.
  • Supervise Port operations execution and makes sure they are carried out safely and correct materials are embarked.
  • Follow Client audits onboard Project vessels and onshore support bases.
  • Assists on Project operations preparations as requested.
  • Capture Lessons learned and suggest improvement points.

You will operate in a dynamic environment with a diverse set of stakeholders and will use both your communication and analytical skills to influence and deliver best-in-class results.

Who we are looking for:

Part of your success depends on your ability to facilitate cross-functional collaborations. It is the entire company succeeding together.

That is why you need to be great at gathering, motivating and managing people, so we all move in the same direction at the same time. Furthermore, we are also looking for someone who:

  • Has at least a bachelor’s degree in an industry relevant education
  • Has relevant experience (min. 1 year) from working in the offshore marine industry preferably with subsea constructions or marine operations.
  • Is a problem solver and has the ability to foresee logistical and operational challenges in advance
  • Understanding of contractual law, regulations and legislation relevant to the Oil & Gas Industry.
  • Thrive in a flexible environment with a multitude of different tasks.
  • Have a strong analytical mind-set to influence and drive projects and can provide structure and overview in a complex environment.
  • Has the ability to communicate at all levels, pro-active and open in communication with all interfacing parties both internally and externally.
  • Has good stakeholder management skills
  • Has a proactive and innovative mindset.
  • Experience with IFS is desirable.
  • Fluency in verbal and writing communication in Portuguese and English is a must have for the position.

For questions about the position, please contact Juliana Fernandes. For questions around the recruitment process, kindly contact Isabela Podora.

Working conditions:

  • Applicants should have a Work Permit to work in Brazil.
  • Applications are reviewed on an ongoing basis and the process will be closed when the right candidate is found, thus we encourage you to apply as soon as possible.
  • Travel expected.